Calendar Management: Coordinate the Chairman’s schedule, including meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively manage adjustments as needed.
Communication Liaison: Manage incoming communications (phone calls, emails, letters) and respond on behalf of the Chairman when appropriate. Ensure timely and accurate communication with internal and external stakeholders.
Documentation and Reporting: Prepare and edit correspondence, reports, presentations, and other documents as required. Maintain organized filing systems, both physical and digital, to ensure efficient document management.
Meeting Coordination: Arrange logistics for meetings, conferences, and events attended or hosted by the Chairman. Prepare meeting materials, agendas, and minutes as necessary.
Travel Arrangements: Coordinate domestic and international travel arrangements, including flight bookings, accommodation, visas, and itineraries. Provide travel support and assistance during trips as needed.
Expense Management: Track expenses, prepare expense reports, and ensure timely submission and reimbursement processes.
Special Projects: Assist with special projects and initiatives as assigned by the Chairman, including research, data analysis, and maintaining his personal asset maintenance & presentation preparation.
Confidentiality: Handle confidential information with discretion and maintain confidentiality at all times.
Requirements
Requirements
Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives or high-profile individuals.
Minimum 8-10 years of experience in executive support roles.
Valid UAE driving license with a clean driving record.
Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
Strong written and verbal communication skills, with a keen eye for detail.
Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software applications.
Ability to work independently and collaboratively in a fast-paced environment.
High level of integrity and professionalism, with a proactive and problem-solving attitude.
MBA’s degree in Business Administration or a related field is preferred.
Benefits
Benefits
Competitive salary commensurate with experience.
Comprehensive health benefits package.
Retirement savings plan options.
Professional development opportunities and career growth potential within the organization.
Application Process
Interested candidates are invited to submit a resume and cover letter outlining their qualifications and experience relevant to the position of Executive Assistant to the Chairman. We appreciate your interest and look forward to reviewing your application.
